Information for Applicants

Community War Memorials Fund

 Information for applicants as a PDF download

The Community War Memorials Fund is focused on supporting projects that conserve, repair and protect existing war memorials. The fund has previously supported a range of war memorials, including statues, memorial gates, honour rolls and memorial halls. Further information regarding eligibility criteria can be found below.

Any conservation or upgrade work to be carried out must be sensitive to the original memorial fabric and the most appropriate approach possible. We recommend asking your local council heritage advisor for advice and support when approaching conservation work. We also recommend reading through our guide to caring for war memorials before applying.

Most local councils have access to a heritage advisor who can recommend an appropriate conservation methodology for your project. If you do not have access to heritage advice, we strongly recommend that you submit an application to fund a heritage conservation assessment of your memorial as a first step to your project. Please note: we require applicants to obtain conservation advice before planning any works to original First World War memorials. 

When completing your application please ensure that you have provided enough detail for assessors to understand the works you are proposing to undertake, detail of the memorial itself, and the significance of the memorial. Quotations from suppliers or contractors, as well as clear photographs showing the problem are essential to include with your application.

War memorials have special significance for many individuals and groups in the community. For this reason, where applicable, consult with your local council, local RSL sub-branch and memorial owner/custodian for permission before submitting an application. If your application is successful you are responsible for obtaining any relevant council and heritage approvals before commencing work.

Co-contributions for projects are assessed favourably, particularly when an applicant has the capacity to make a contribution or where opportunities are available to seek a co-contribution. Successful projects may be awarded partial funding in cases where this is considered appropriate by the State War Memorials Committee.

Applications are to be completed and submitted online via SmartyGrants. SmartyGrants is a user friendly online system that allows grant seekers to easily complete and submit their application form at

Smarty grants web button bw2


Applications close at 5pm on Remembrance Day, 2017 (11 November 2017).  Late applications will not be accepted.


If you have any questions you are welcome to contact the Office for Veterans Affairs. Email  [email protected] or telephone (02) 8061 9288. 


Eligibility criteria

1.  Applications must be for a bona fide existing war memorial commemorating Australia's military heritage and the war memorial must be located within the State of NSW or, if located outside NSW, of direct and substantial relevance to the State.

2. The definition of a "memorial" includes public monuments, memorial places, landscaped spaces, buildings, sculptures, trees and avenues as well as indoor fixtures such as honour boards, plaques, busts or bas-relief sculptures.

3.  An application may be made by any organisation, provided the owner or custodian of the memorial, local RSL sub-branch and local council support the bid, where applicable.

4.   Before applying to the Community War Memorials Fund the memorial must first be recorded on the Register of War Memorials in NSW (

5.  Applications must be for the repair, protection and/or conservation of existing memorials, including the following works:

  • Cleaning, minor repairs and conservation works.
  • Completion of original memorial concepts.
  • Relocation of memorials for public safety
  • Work to improve related landscapes immediately surrounding the memorial as part of broader conservation or repair works.
  • Provision of equitable access to the memorial.
  • Protective measures for memorials.
  • Removal of inappropriate accretions.

     Please note that applications for maintenance to or the replacement of flagpoles will generally not be considered. 

6.  The maximum Community War Memorials Fund grant for any one application will ordinarily be $10,000, unless extraordinary circumstances prevail or a memorial of state or national significance is considered to be at risk.

7.  Applications relating to memorials located on either private or public property are eligible for funding, however the memorial must have a public function and be accessible to the public.

8.  The State War Memorials Committee will announce grants biannually, with applications closing on Anzac Day and on Remembrance Day. However, the Committee may make extraordinary grants as circumstances require.

9.  Applications to fund works that have already been completed are not eligible.

10.  The State War Memorials Committee may in extraordinary circumstances approve applications that do not meet all of the above criteria.