Information for Applicants

Community War Memorials Fund


The purpose of the Community War Memorials Fund (CWMF) is to protect, conserve and repair existing war memorials in NSW. The program is administered by the NSW Office for Veterans Affairs (OVA) and applications are assessed by the State War Memorials Committee. CWMF grants have been provided for a range of war memorials, including statues, memorial gates, honour rolls, memorial halls and avenues of honour. During the Centenary of Anzac, the program has a particular focus on original First World War memorials. Further information regarding eligibility criteria can be found below.

War memorials have special significance for many individuals and groups in the community. For this reason, where applicable, consult with your local council, local RSL sub-branch and memorial owner/custodian for permission before submitting an application. If your application is successful you are responsible for obtaining any relevant council and heritage approvals before commencing work. 

Any work to a war memorial must be sensitive to its original material, design and setting. The State War Memorials Committee considers applications against the purpose of CWMF and whether applications demonstrate best practice heritage conservation. Please read the NSW Public Works Advisory's Caring for Our War Memorials guide before applying to the CWMF. This document contains essential advice on the responsible conservation and management of war memorials. The principles of best practice heritage conservation are also set out in the Burra Charter

Please contact your local council heritage advisor for advice and support when approaching conservation work. Most local councils have access to a heritage advisor who can recommend an appropriate conservation methodology for your project. If you do not have access to heritage advice, we advise you to submit an application to fund a heritage conservation assessment of your memorial as a first step to your project. Obtaining conservation advice on original First World War and earlier memorials is particularly important and expected by the State War Memorials Committee.

When considering your application, the State War Memorials Committee may determine that your project would benefit from additional heritage conservation advice and may recommend a grant to fund this before funding any physical works.

When completing an application, it is helpful to provide enough detail and supporting evidence for assessors to understand your project including:

  • Quotation/s from suppliers or contractors for the proposed works (detailed quotes with a clear breakdown of costs are preferred).
  • Large, clear and current photographs of the memorial as a whole, close ups showing its condition and the memorial in its setting.
  • Research and expert advice that you have sought to support your project (including heritage conservation advice).
  • Letters of support from key community stakeholders such as the owner/custodian of the memorial, local council and the local RSL sub-branch.

The CWMF provides grants of up to $10,000 (excluding GST). Grant rounds are generally oversubscribed and not all applications are successful. Even if your application is successful, you may not be awarded the entire amount requested. Therefore, it is helpful if you are able to secure other sources of funding  to support your CWMF application. The State War Memorials Committee may consider your application favourably if you have secured co-funding contributions for your project as this demonstrates that your project has strong support.   

Applications are to be completed and submitted online via SmartyGrants. SmartyGrants is a user friendly online system that allows grant seekers to easily complete and submit their application form at


Applications to Round 2 of the 2017/18 CWMF closed at 5pm on Anzac Day, 2018 (25 April 2018).  


If you have any questions you are welcome to contact the Office for Veterans Affairs. Email  [email protected] or telephone (02) 8061 9288. 


Eligibility criteria

1.  Applications must be for an existing war memorial commemorating Australia's military heritage and the war memorial must be located within the State of NSW or, if located outside NSW, of direct and substantial relevance to the State.

2. The definition of a "memorial" includes public monuments, memorial places, landscaped spaces, buildings, sculptures, trees and avenues as well as indoor fixtures such as honour boards, plaques, busts or bas-relief sculptures.

3.  An application may be made by any organisation, provided the owner or custodian of the memorial, local RSL sub-branch and local council support the bid, where applicable.

4.   Before applying to the Community War Memorials Fund the memorial must first be recorded on the Register of War Memorials in NSW (

5.  Applications must be for the repair, protection and/or conservation of existing memorials, including the following works:

  • Cleaning, minor repairs and conservation works.
  • Completion of original memorial concepts.
  • Relocation of memorials for public safety or enhanced community use.
  • Work to improve related landscapes immediately surrounding the memorial as part of broader conservation or repair works.
  • Provision of equitable access to the memorial.
  • Protective measures for memorials.
  • Removal of inappropriate accretions.
  • Condition reports or conservation assessments on memorials.

     Please note that applications for maintenance to or the replacement of flagpoles will generally not be considered. 

6.  The maximum Community War Memorials Fund grant for any one application will ordinarily be $10,000, unless extraordinary circumstances prevail or a memorial of state or national significance is considered to be at risk.

7.  Applications relating to memorials located on either private or public property are eligible for funding, however the memorial must have a public function and be accessible to the public.

8.  The State War Memorials Committee will announce grants biannually, with applications closing on Anzac Day and on Remembrance Day. However, the Committee may make extraordinary grants as circumstances require.

9.  Applications to fund works that have already been completed are not eligible.

10.  The State War Memorials Committee may in extraordinary circumstances approve applications that do not meet all of the above criteria.